After setting up your sessions, programs, and session groups, the next step is to configure your season. Since these are non-seasonal, they roll over year to year.
You'll need to update each session's active status, dates, and grade levels for the new season.
Add sessions to a Session Group by selecting the season and group from the dropdown, then select the "Sessions" tab.
💡Tip: Once sessions, groups, and programs are defined, you won’t need to recreate them each season. Just update dates and check Show on App before launching your camper application!
Video Tutorial: Season Settings, Session & Program Activation
Add Sessions
Navigate to Admin > Camper Setup > Season Settings. Select the season you would like to edit from the menu at the top of the screen (located just below the main navigation bar).
Select the Session Group you would like to edit from the dropdown menu.
In the lower-left corner of the Sessions tab window, type the session name to add it to the group. Only sessions set up in the Definitions menu will appear. Alternatively, click the Show from list icon to view and select from all defined sessions.
💡Tip: Click on the Gif below to enlarge.
When you add a session, it appears at the bottom of the list and expands for editing by clicking the triangle to the left of the session name.
Enter Start and End Dates with times if needed, or leave the default (12:00 a.m.) to omit times.
Use the Gender dropdown to limit the session to males, females, or both (default).
Set the lowest and highest eligible grades using the Grade dropdowns.
If a description was added during session setup, it will appear here. Edits in the Session tab will override the original description.
💡Tip: You can enter HTML tags to style your description as it will appear on the camper app.
Use the advisory textbox to add extra details for this session, like "We will be closed on Wednesday, July 4." This will appear as an info box on the online application. Leave it blank to hide it.
Check Yes to make the session available on the application. This must be done before going live.
Enter a capacity if you selected Basic Capacity in the Settings tab. If Ignore or Advanced Capacity was selected, this field will be uneditable and managed by those settings. For details on Itemized Capacity, see the section below.
Check the box next to "Daily" to set rules for when sessions can be registered for and will run. (This doesn't apply to Adult/Family sessions). Choose the days the session will run by ticking the boxes for each day (defaults to your choices in the Setting tab).
Under "Registration Options," pick an option:
All Days: Applicants must attend or pay for all session days.
Any ‘X’ Day(s): Applicants choose exactly the number of days you set.
Min ‘X’ Day(s): Applicants choose at least the minimum number of days you set, but can choose more.
You can also constrain your sessions and programs by tag.
At the bottom of the page, use the green “Save” button to commit changes; use the blue “Reset” button to revert your Sessions tab to the last saved state.
📖 Related Help Materials:
Day Camp Season Administration Features
Day camp features in Season Settings allow you to create flexible scheduling options, such as half-day, mini-day, or customizable multi-day programs, making it easy for parents to select the specific days their child will attend.
These tools ensure accurate registration and billing for various program choices, including daily, partial-week, or full-week attendance.
Video Tutorial: Season Settings, Day Camp Features
Add Programs
After you have entered constraints for a session, you can add programs to that session.
From the Sessions tab (found under Admin > Camper Setup > Season Settings), click the arrow icon next to the session where you want to add a program.
📖Related Help Materials:
In the lower-left corner of the expanded session window, type the program name to add it to the group. Only programs set up in the Definitions menu (top right) will appear. Alternatively, click the Show from list icon to choose from all defined programs.
After selecting a program, you can set unique constraints* that override the session's constraints, if they differ.
Note: Program dates must fall within the session dates.
💡Tip: Click on the Gif below to enlarge
At the bottom of the page, use the green “Save” button to commit changes; use the blue “Reset” button to revert your Sessions tab to the last saved state.
Itemized Capacity
The Itemized Capacity feature allows for you to set custom capacities for sessions and programs based on gender and grade/age. Itemized capacity can be used on top of basic capacity (as an override), or it can be used on its own.
📖 Related Help Materials:
Delete a session and/or program
You can easily delete a session or program from a Session Group.
Navigate to Admin > Camper Setup > Season Settings. Select the season, Session Group from the dropdown menu, and click the "Sessions" tab.
To delete a session, click Delete Session at the end of the session line and click the green Save button.
To delete a program (but not the session), click the arrow to expand the session, then click Delete Program next to the program title. Save your changes with the green Save button.
Note: If your session is in use, you won't be able to delete it. Just uncheck "show on app" instead.
Edit Session Display Order
It’s easy to edit the order in which sessions are displayed on the Camper Application.
Navigate to Admin > Camper Setup > Season Settings. Select the season you would like to edit from the menu at the top of the screen (located just below the main navigation bar).
Select the Session Group you would like to edit from the dropdown menu. Click the Sessions tab.
You can drag and drop each session line. Hover over the session title, click and hold with your mouse, then drag to the desired position.