Line items break down debits and credits into specific categories, making it easier to see how each charge or discount affects your camp’s overall financial picture.
Every charge or discount on a family’s financial ledger starts as a line item. Set up reusable non-seasonal line items once, then activate and price them for each season as needed.
In this article:
Define a line item, start to finish
Build a credit line item as a discount
Activate and price your line items for the current season
Delete a line item you no longer need
Define Line Items
Non-seasonal line items are reusable from year to year. Instead of creating a new "2026 Tuition" line item every season, create one "Tuition" line item once and just update its price each year. This keeps your reports cleaner and saves setup time.
Video Walkthrough
To create and edit Line Items, navigate to Admin > Financial Admin and select the Line Item tab from the top navigation.
Choose the Credits or Debits tab, depending on which list you're working on.
💡 Tip: Defining and editing works the same way on both tabs, so the steps below apply either way.Click Define New at the bottom of the page. (To edit an existing line item instead, click its Edit button.)
Check the Active box and enter a name for the Line Item.
📋 Note: This name shows up on a family's financial ledger, so keep it clear and easy to recognize.
Use the dropdown menu to select a Financial Category, and optionally add a General Ledger number and Description.
Choose Credit or Debit.
📋 Note: The fields below this point change depending on your selection, and on whether you're applying the line item to a Child (or Person) or a Family.
Choose whether the line item applies to the Child (or Person) or the Family.
📋 Note: If you chose Debit, applying it to a Person also unlocks a Discretionary Account Funding option, and the Financial Type list differs from what a Credit shows.
Choose a Financial Type that matches what this line item is for.
📋 Note: Building a discount? Find the full list of credit-specific Financial Types and other discount details in Credit Line Items below.
Choose an Amount Type. Use Dollar for a flat amount, or Percentage for a rate-based amount. If you chose Percentage, select which Financial Categories it applies to.
Turn on rounding if you want families to see a clean number instead of something like $199.72.
📖 Related: Discount Rounding Types
Click Save, or Save + Add Another if you have more line items to create.
🎯 Try it now: Go to Admin > Financial Admin > Line Items and define one real line item your camp uses (a fee, a charge, tuition...). Come back when you've saved it.
Credit Line Items
Credit line items are discounts that reduce a family’s balance. They follow the same basic setup as other line items, with a few credit-specific fields.
Video Walkthrough
Navigate to Admin > Financial Admin > Line Items. Select the Line Item tab, then the Credits tab.
Click Define New.
Give the credit a name families will recognize on an invoice, such as Early Enrollment Discount or Sibling Discount.
Select a Financial Category. Most camps have a Discounts category built for exactly this.
Leave Transaction Type set to Credit, since a discount reduces a balance rather than adding to one.
For Apply To, choose Child (or Person) for almost every discount. Even a sibling discount is assigned to one camper, not the family as a whole.
Choose a Financial Type that matches the discount: Standard, Standard (early bird), Additional Option, Sibling, Multiple Session, Promotional Code, or Pay in Full.
📋 Note: Selecting Family instead of Child only offers Standard.
Choose an Amount Type, Dollar for a flat amount or Percentage for a rate-based discount.
If you chose Percentage, select which Financial Categories it applies to, say appying it to Tuition but excluding it from Transportation.
📋 Note: Avoid layering a percentage discount onto a category that's already discounted. This is an easy way to create confusing, incorrect totals.
Turn on rounding if you want families to see a clean number instead of something like $199.72.
Choose a rounding increment (nearest dollar, $5, or $10 ) and one of four rounding methods:
Round Half Up rounds any 50-cent amount upward (22.50 → 23)
Banker's Rounding rounds to the nearest even number (22.60 → 23)
Round Up always rounds any remainder upward, even a cent (25.01 → 26)
Round Down always drops the remainder
📋 Note: Rounding only changes the discount amount shown — it never changes the family's total balance.
📖 Related: Discount Rounding Types
Click Save, or Save + Add Another if you have more credits to create.
🎯 Try it now: Go to Admin > Financial Admin > Line Items > Credits > Define New and build one real discount your camp offers. Give it a name families will recognize, pick its Financial Type, and set the amount. Come back when you've saved it.
Set Discount Order
If your camp stacks two or more automated percentage discounts (for example a promotional code and a multiple-session discount), the order they apply in changes how much a family actually saves.
Navigate to Admin > Financial Admin > Definitions > Arrange Discount Percentage Order.
Click Arrange, and drag your automated discounts into the sequence you want.
Click Save.
📋 Note: Standard discounts always apply first, no matter how you arrange the rest.
📖Related: Arrange Discount Percentage Order
Delete a Line Item
Navigate to Admin > Financial Admin. In the light gray sub-menu across the top of the screen, click Line Items just to the right of the seasons list.
Choose the Credits or Debits tab.
Click Delete on the line item you want to remove.In the confirmation window that appears, click the green Yes button to delete.
📋Note: If a line item has assignments in use, Campminder won't let you delete it. Reach out to Support for help, or mark it inactive for the season instead. Once deleted, it drops out of your reports for good.
Activate Line Items for the Season
Once a line item is defined, activate it each season and set that year’s price. You won’t need to recreate it year over year.
Video Walkthrough
Navigate to Admin > Financial Admin > and select the Season from the top navigation. Click on the Seasonal Line Items tab
📋 Note: Only Active items from your non-seasonal list show up here.
Open Debits or Credits, and check the box next to each item you want active this season.
📋 Note: An inactive line item can't be added to your pricing table or a ledger — it's invisible until you activate it.
Enter the Amount for this season (a dollar figure or percentage), matching how you defined it.
If the item has an Effective Date, set the date it should appear on a family's invoice. Leave it blank if it should show right away.
📖 Related: Effective Date and Post Date
Click Save, then repeat for the other tab (Debits or Credits).
🎯 Try it now: Go to Admin > Financial Admin > your current season > Seasonal Line Items and confirm every line item you plan to use this year is checked active with the right price. Come back when you've saved it.
Before you move on, check yourself:
Can you define a line item, start to finish, without looking anything up?
Do you know which Financial Type to choose for a sibling or promotional discount, and how rounding affects the amount shown?
If you're stacking two percentage discounts, do you know which order they'll apply in — and why it matters?
Ready for the next step?
Financial Admin: Define Financial Categories set up the categories your line items depend on
Financial Admin: Configure Discounts build out Sibling, Multiple Session, Promotional Code, and Pay in Full discount rules
Financial: Additional Options Organize additional options into categories, set pricing and financial details, and control seasonal availability and eligibility