The pricing table links your sessions and items, automatically adding the right item and applying the correct tuition when a camper chooses a session in the app.
It's a key part of the application process, so it's important to set it up correctly.
The Pricing table allows you to configure Pricing Rules for each Session Group you have defined (in Admin > Camper Setup > Season Settings).
💡Tip: If a session is missing in your camper app, check the pricing table! You might have forgotten to add a line item or not updated the table after adding a session. Always make sure your line item prices for the season are correct before changing the pricing table.
Video Tutorial
The Pricing Table
To understand our next steps, lets first focus on the pricing table layout.
💡Tip: click on the jpeg below to enlarge
Your pricing table has rows and columns:
Columns include different options, such as programs, grades, deposits, and pricing types.
Rows are the number of sessions multiplied by the number of modifiers (options).
How you configure your pricing table will determine the number and type of columns you see in each of your session groups.
Example: A camp offering both summer day camp and residential sessions may see different tables based on their unique setups and other differences.
Below, this camp's summer "Oasis Day Camp" offers different prices based on how many years a camper has attended, and is using the "Package Based" model. The "Overnight Camp" is session based, and has no years attended constraints. That's why we see two slightly different tables.
💡Tip: click on the gif below to enlarge
Additionally, you can configure line items for early bird pricing, packages, memberships, and more. The options are nearly endless, allowing you to automate pricing for all your programs!
Configure Pricing Table Model
The first time you select each Session Group, a window will appear in which you must enter parameters and constraints.
Navigate to Admin > Financial Admin > {season}. Select the Session Group you wish to configure from the dropdown menu at the top of the page.
Note: The first time you select each Session Group, a window will appear where you will Define Pricing Model.
Select whether the Session Group is Session Based or Package Based (if you have already defined this, it will default to your choice).
📖Related Help Materials:
Select if Programs DO or DON’T affect pricing.
Note: This option only appears for Camper session groups, not Adult/Family session groups.
💡Tip: if you have programs, only select DON'T if all of your programs cost the same.
Other factors that may affect pricing can also be selected:
Grade
Years at Camp
Pricing Identifier (if defined)
Note: selections made in this pricing model window will populate as columns in your table.
Click Save. Now, you can start adding specific line items to your sessions and programs.
If you wish to edit the parameters and constraints of a Session Group after initial configuration, use the yellow Change Pricing Model button in the lower left corner of the page to access settings.
Note: Resetting (changing) the pricing model will reset previous work, and saved line items will be lost. Reset your Pricing Table only if necessary to avoid losing work.
Add Line Items
After adding the pricing module, a list of all session names and their associated pricing packages will appear in the table.
On each row, you will see the Session name/Pricing Package, Identifier (if applicable), Deposit, and Line Items.
To edit each Session/Pricing Package, click anywhere in the row of the line item
Define the Deposit amount and effective date by clicking on the red ‘+’ icon next to the Deposit text box.
In the window that opens, enter the deposit amount in dollars. Use the Effective Date calendar to select that date on which the deposit is required.
💡Tip: do you want to increase the cost of your deposit, the closer you get to camp? You can add more than one deposit amount, based on Effective date.
📖Related Help Materials:
Add Line Items to the Session/ Pricing Package using the add a line item text box.
💡Tip: Start typing the Line Item name in the text box. If you don’t remember it, click the icon next to the box to find it.
You may add as many Line Items as you wish in each row. Maybe you have tuition, plus gear rental, plus early bird discounts, etc.
After adding a Line Item, click the pad and paper icon to set a date range (optional). Outside this range, the Line Item won’t apply to the session/program/pricing.
When you're done updating your pricing table, click Save and move onto the next Session Group (if necessary).
Add, Edit or Remove Line Items in Batch
Within the Pricing tab, you can add, edit or remove Line Items to several Sessions/Packages in batch.
Click the check box next to each Session/Package you wish to work with in batch. Click the Batch Add button and a new window will open.
Within the window:
Create/edit the Original Deposit Amount by entering a dollar amount in the text box. Be sure to click the green Update button to commit the change.
Enter an optional Future Deposit Amount if there will be a second deposit required. Include an Effective Date.
Click the green Add button to add the Future Deposit to each Session/Package in the batch.
Click the red Delete button to delete the Future Deposit to each Session/Package in the batch.
Add or Delete the Line Item:
Type in the Line Item you wish to add/delete or search for it by clicking the icon to the right of the text box.
Optionally, include a date range during which the Line Item will be applicable.
Click the green Add button if you wish to add this Line Item in batch or the red Delete button if you wish to remove it from the batch.
Click the blue Close button when you have completed all batch functions.
💡Pricing Table Tips:
Just beneath the Session Group dropdown box, there is a Search box so you can quickly find specific Sessions/Pricing Packages.
In addition to the Search box, there is also a yellow Filter Table button, which allows filtering by multiple Sessions or Pricing Packages.
Beneath the Batch Add button, there is a button that defaults to the current date. When you click this, you can change the date to see what past/future prices will look like based upon another date.
You can make use of the Date Range field in the line items on the pricing table to early bird or late fees. Add your tuition, then add a discount line item, and set dates on the discount. When the billing end date comes up, the line item will no longer apply.