The Pricing Table is what connects your sessions to your financial line items. When it's configured correctly, Campminder automatically adds the right charges when a camper selects a session in the application — no manual entry needed.
You'll need your sessions and session groups already defined in Admin > Camper Setup > Season Settings before starting here.
What you'll learn:
Understand how the pricing table is structured and what controls what families see
Configure a pricing model for each session group and add line items to sessions
Use batch tools and inactive rows to manage pricing efficiently across your program
Video Walkthrough
Understand the Pricing Table Layout
Before you start configuring, it helps to know how the table is organized.
The pricing table is built around your session groups. Each session group has its own table with rows and columns:
Columns represent pricing options — programs, grades, deposits, pricing types, and more. The columns you see depend on how you configure each session group's pricing model.
Rows represent each session multiplied by any modifiers (such as pricing packages or options).
💡Tip: click on the jpeg below to enlarge
Different session groups may look different from each other depending on their setup.
💡 Tip: If a session is missing from your camper application, check this Pricing tab first. A missing line item or an unsaved change is the most common cause. Always confirm your line item prices for the season are correct before making changes here.
🎯 Try it now: Go to Admin > Financial Admin > {season} and open the Pricing tab. Select a session group from the dropdown and take a look at how the rows and columns are organized. Come back when you've done it.
Configure Your Pricing Model
The first time you select a session group in the pricing tab, you'll be prompted to define its pricing model. This determines what columns appear in the table.
Navigate to Admin > Financial Admin > {season}.
Select the session group you want to configure from the dropdown menu at the top of the page.
💡 Tip: Use the Search box just below the session group dropdown to quickly find a specific session or pricing package. The yellow Filter Table button lets you filter by multiple sessions or packages at once.
In the Define Pricing Model window, select whether the session group is Session Based or Package Based.
📖 Related: Financial Admin: Pricing Package Definitions
Select whether programs DO or DON'T affect pricing.
📋 Note: This option only appears for Camper session groups, not Adult/Family session groups.
💡 Tip: If you have programs, only select DON'T if all programs cost the same amount.
Select any additional factors that affect pricing: Grade, Years at Camp, or Pricing Identifier (if defined).
📋 Note: The selections you make here will populate as columns in your pricing table.
Click Save. Your table will now be ready for line items.
If you need to change the pricing model after initial setup, use the yellow Change Pricing Model button in the lower left corner of the page.
📋 Note: Resetting the pricing model will clear all previously saved line items. Only do this if absolutely necessary.
🎯 Try it now: Go to Admin > Financial Admin > {season}, select a session group, and complete the Define Pricing Model setup. Click Save and confirm your table has populated with rows. Come back when you've done it.
Add Line Items to Your Sessions
With your pricing model set, you can now attach deposits and line items to each session or pricing package.
Set up the deposit:
Click anywhere in the row for the session you want to edit.
Click the red + icon next to the Deposit text box.
Enter the deposit amount in dollars.
Use the Effective Date calendar to select the date the deposit is required.
Click Save.
💡 Tip: You can add more than one deposit amount based on Effective Date — useful if you want the deposit to increase as camp gets closer.
📖 Related: Early and Late Pricing
Add line items:
Click in the row beloe the line item column and start typing the line item name.
Click the list icon next to the box to browse if you don't remember the exact name.
Add as many line items as needed — tuition, gear rental, early bird discounts, and more.
After adding a line item, click the pad and paper icon to set an optional date range. Outside this range, the line item won't apply to the session.
💡 Tip: Use the date range field on individual line items to automate early bird or late fees. Add your tuition, then add a discount line item and set dates on it. When the end date passes, the discount automatically stops applying.
Click Save when finished, then move on to the next session group if needed.
Set a row to inactive:
Sometimes you need to hide a specific session or pricing package from the camper application without deleting it — for example, removing one day option while leaving all others visible.
Right-click the row you want to hide.
Select the Activate box to set it to inactive. Click Save.
📋 Note: Making a row inactive removes it from the camper application immediately after saving. To restore it, right-click the row and select Activate, then Save.
🎯 Try it now: Go to Admin > Financial Admin > {season}, open a session group, and add at least one line item to a session row. Set a deposit amount and save. Come back when you've done it.
Add, Edit or Remove Line Items in Batch
When you need to make the same change across multiple sessions at once, use the batch tool.
Check the box next to each session or pricing package you want to update.
Click the Batch Add button. A new window will open.
💡 Tip: The date button below the Batch Add button defaults to today's date. Click it to preview what past or future pricing will look like on any given date.
In the batch window:
Enter or update the Original Deposit Amount and click the green Update button to commit the change.
To add a future deposit, enter the amount and an Effective Date, then click the green Add button.
To remove a future deposit, click the red Delete button.
To add a line item in batch: type the name (or search using the icon), set an optional date range, and click the green Add button.
To remove a line item in batch: type the name, then click the red Delete button.
Click the Close button when you're done.
🎯 Try it now: Select two or more sessions in your pricing table and use the Batch Add tool to add or update a line item across all of them at once. Come back when you've done it.
Before you move on, check yourself:
Do you know what controls which columns appear in your pricing table?
Can you add a deposit and a line item to a session, and set a date range on it?
Do you know how to hide a session from the application without deleting it — and how to bring it back?
Ready for the next step?
Financial Admin: Pricing Package Definitions — define package-based pricing structures for your session groups